Home
Forms Library
Substantial completion checklist

Substantial completion checklist 2026

substantial completion checklist Preview on Page 1

See details

4 out of 5

30 votes

The document outlines the Substantial Completion Checklist and Certificate for construction projects managed by the Division of Engineering and Architectural Services. It details the requirements and actions necessary for a project to be deemed substantially complete, including verification of systems, completion of change orders, and necessary inspections. The document also defines 'Substantial Completion' as the stage when construction is sufficiently complete for occupancy, and it includes sections for documenting approvals and remaining corrective work.

Here's how it works

01. Edit your substantial completion checklist online

Type text, add images, blackout confidential details, add comments, highlights and more.

02. Sign it in a few clicks

Draw your signature, type it, upload its image, or use your mobile device as a signature pad.

03. Share your form with others

Send substantial completion checklist via email, link, or fax. You can also download it, export it or print it out.

How to use or fill out substantial completion checklist with our platform

Ease of Setup

DocHub User Ratings on G2

Ease of Use

DocHub User Ratings on G2

Click ‘Get Form’ to open the substantial completion checklist in the editor.
Begin by entering the project title, project number, agency, contractor, facility, client agency representative, architect/engineer, and E&AS project manager at the top of the form.
In the action section, verify that all close-out requirements from the construction close-out meeting are identified. Check off each item as you confirm its completion.
For items related to building commissioning and system functionality, ensure that all systems are functioning as designed and that utilities are connected and operational.
Complete any necessary LEED submittals and reports. Ensure these documents are uploaded to USGB as required.
Schedule an inspection with relevant parties to review work and remaining punch list items. Document any additional items noted during this inspection.
If applicable, indicate areas of partial substantial completion and establish a punch list completion schedule.
Confirm receipt of all required permits and documentation listed in the checklist before finalizing your submission.

Start using our platform today for free to streamline your document editing and form completion!

See more substantial completion checklist versions

We've got more versions of the substantial completion checklist form. Select the right substantial completion checklist version from the list and start editing it straight away!

Versions	Form popularity	Fillable & printable
2019	4.4 Satisfied (43 Votes)
2016	4 Satisfied (30 Votes)

be ready to get more

Complete this form in 5 minutes or less

Get form

Got questions?

We have answers to the most popular questions from our customers. If you can't find an answer to your question, please contact us.

What does substantial completion mean?

A certificate of completion typically indicates finishing a specific educational program or course, often focusing on a narrow skill set. These certificates are commonly awarded by educational institutions or training providers, helping individuals gain foundational knowledge or skills in a particular area.

What is a completion checklist?

The completion checklist is designed to ensure that both parties are aware of what documents will be required at settlement and who will be responsible for obtaining/providing them.

What is a certificate of substantial completion?

Defining Substantial Completion Substantial completion means the project, or a portion of the project, is fit for its intended use. The owner can then occupy and use the property.

What is the purpose of a certificate of completion?

Certificate of Substantial Completion vs. Certificate of Occupancy. It is essential to note that a certificate of substantial completion is between the contractor and the owner. On the other hand, certificates of occupancy are mandated by local governments.

What is the substantial completion process?

The American Institute of Architects defines substantial completion as,the stage in the progress of the Work when the Work or designated portion thereof is sufficiently complete in accordance with the Contract Documents so that the Owner can occupy or utilize the Work for its intended use.

completion checklist

Substantial completion checklist template Substantial completion checklist pdf Substantial completion checklist template word Free substantial completion checklist Substantial completion vs final completion Certificate of Substantial completion AIA definition of substantial completion Substantial completion definition in construction

Security and compliance

At DocHub, your data security is our priority. We follow HIPAA, SOC2, GDPR, and other standards, so you can work on your documents with confidence.

Learn more

Who prepares a certificate of substantial completion?

The contractor prepares a list of items to be completed or corrected, which is verified and amended by the architect. The document outlines responsibilities for maintenance, utilities, and insurance, and sets the timeline for completing outstanding work. The owner, architect, and contractor all sign the document.

What is a punch list for substantial completion?

At Substantial Completion, the project is not finished. Work remains before final completion is achieved. Typically, the remaining work is limited to punch list items that do not materially interfere with the ability of the owner or the intended user to use the project for the intended purpose.