Company fuel card policy template 2025

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The document outlines the Driver Fuel Card Policy for the Town of Littleton, detailing the responsibilities and restrictions for drivers authorized to use company fuel cards. It emphasizes that the card is strictly for fueling company vehicles, prohibits personal use, and requires accurate reporting of fuel transactions. Drivers must acknowledge their understanding of these policies through a signature.

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Click ‘Get Form’ to open the company fuel card policy template in the editor.
Begin by reviewing the 'Driver Acceptance Statements' section. This outlines your responsibilities regarding the use of the fuel card.
In the provided fields, ensure you read each statement carefully. You will need to acknowledge your understanding of these policies.
Next, locate the 'Print name' field. Enter your full name as it should appear on official documents.
Proceed to sign in the 'Signature' field, confirming your acceptance of the terms outlined above.
Fill in the 'Date' field with today's date to finalize your acknowledgment.
If applicable, have a town official complete their section by entering their name, signature, and date.
Finally, review all entries for accuracy before saving or exporting your completed document.

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2018	4.8 Satisfied (82 Votes)

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We have answers to the most popular questions from our customers. If you can't find an answer to your question, please contact us.

Is it worth having a fuel card?

With a fuel card, businesses gain more control over fuel expenses, making it easier to manage vehicle operations, minimise administrative tasks, and benefit from potential savings at the pump.

Can I give my employees gas cards?

You can give gas cards as fuel stipends. But unless employees track, record, and submit their exact vehicle mileage, gas cards are considered taxable-and ensuring tax compliance when distributing third-party gift cards (instead of compensating your employee directly) can get tricky.

How do you manage fuel cards?

Set up card controls. These controls can include limits on the amount of fuel that can be purchased, the type of fuel, and even the time and location of purchases. For example, you might restrict transactions to business hours or allow drivers to fuel at certain types of locations.

Is it better to use a fuel card or credit card?

With a gas card, you might only pay the cash price, not the credit card price. You may even pay less than the cash price in some locations when using a gas card. While credit cards might provide a percent back on fuel, the discounts given on fleet cards are often much higher.

How do owner operators get fuel discounts?

Fuel cards offer a purchasing platform that can facilitate fuel discounts awarded to fleets by truck stops. Its an important distinction as often fleets believe that its the fuel card that makes the discount possible, when in reality, almost all fuel discounts are issued by truck stops.

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What is the disadvantage of a fuel card?

Limited Availability. Many cards are widely accepted across fuel stations, but others are only available in specific networks. That can be inconvenient for drivers, who have to carefully plan their fueling stops so that theyre only going to in-network fuel stations.

What are the risks of fuel cards?

The risks of fleet fuel card misuse and fraud Financial loss. Reputational damage. Legal and regulatory consequences. Data security risks. Lack of control over fleet card usage. Inadequate monitoring and reconciliation of fuel transactions. Outdated or ineffective security measures.

What are the disadvantages of fuel cards?

Potential for Misuse Fuel cards are prone to fraud since they can be misplaced or stolen, allowing unauthorised purchases. Companies must have strict measures to avoid fraud and monitor fuel card usage. Establishing clear standards and regulations to prevent misuse and routinely checking fuel expenses is critical.

Company fuel card policy template 2025

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How to use or fill out company fuel card policy template with our platform

See more company fuel card policy template versions

Complete this form in 5 minutes or less

Got questions?

Is it worth having a fuel card?

Can I give my employees gas cards?

How do you manage fuel cards?

Is it better to use a fuel card or credit card?

How do owner operators get fuel discounts?

Complete this form in 5 minutes or less

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What is the disadvantage of a fuel card?

What are the risks of fuel cards?

What are the disadvantages of fuel cards?

driver fuel card agreement

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