VL623A Private Motor Vehicle on Government Business - Claim for 2026

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  1. Click ‘Get Form’ to open it in the editor.
  2. Begin by filling out Section 1: EMPLOYEE DETAILS. Enter your Family Name, Given Name(s), Person ID, Location, Job Title, and contact information including Telephone and E-mail.
  3. In Section 2: MILEAGE TYPE, indicate the type of mileage claim you are submitting. Fill in the Registration Number, Make/Model of the vehicle, and the Date of travel. Record the Odometer Start and End readings along with Total Kilometres travelled.
  4. Provide Trip Details including Project and Cost Centre if applicable. Ensure all fields are accurately completed to avoid delays in processing.
  5. In Section 3: SIGNATURES, certify your travel by signing and dating the form. Your Principal/Line Manager must also sign and date to authorize the claim.
  6. Finally, review all sections for completeness before submitting your claim through our platform.

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