Individual distance record form 2025

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Individual Vehicle Mileage Report (IVMR)
IFTA/IRP Individual Trip Report (example) Use this form to report mileage and fuel information for each trip. Keep completed reports for your records and do not submit this with your tax return or renewal. For audit purposes, keep your records for up to 4 years. Use of this form is suggested; not required.
A recommended source document under these programs is an Individual Vehicle Mileage Record (IVMR). The IVMR is the original record generated in the course of actual vehicle operation and is used as a source document to verify your reported distance and fuel use.
Use this form to record distance and fuel used for a trip or day of activity for a single vehicle. These records should be kept for five (5) years.
International Fuel Tax Agreement (IFTA) IFTA is an agreement among states in the United States and provinces in Canada that simplifies the fuel use tax reporting for motor carriers that travel both inside and outside California.
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IVDR - Individual Vehicle Distance Record. No Gap miles - Record ALL miles the truck is driven On or Off Duty. Document odometer reading when crossing state/jurisdictional line, loading, unloading or stopping for rest.
A recommended and acceptable source document under IFTA and IRP is an Individual Vehicle Mileage Report (IVMR). The IVMR is the original record generated in the course of actual vehicle operation and is used as a source document to verify the registrants reported distance and fuel use.

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