Travel approval form template 2026

1. Click ‘Get Form’ to open the travel approval form template in the editor.
2. Begin by entering the Traveler's Information, including the Traveler's Name, FV Operating Unit and Department Numbers, and Date of Request. Ensure all contact details are accurate for effective communication.
3. Indicate whether the traveler has a Fairview PCard by selecting 'YES' or 'NO'. This is crucial for expense tracking.
4. Provide a Specific Explanation or Detailed Business Purpose for the trip. Attach any relevant conference materials or registration forms if applicable.
5. Estimate Travel Expenses by filling in sections for Domestic and International Business Travel. Specify if the trip was budgeted and provide details about any outside organization funding.
6. Complete the Destination and Travel Dates fields, followed by itemizing expenses such as Airfare, Lodging, Ground Transportation, Registration Fees, Food, and Miscellaneous costs.
7. Gather signatures from the Traveler, Manager, and Vice President to finalize approvals before submission.

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