Student Council or Club Meeting Minutes - FCMAT 2026

1. Click ‘Get Form’ to open the Student Council or Club Meeting Minutes - FCMAT in the editor.
2. Begin by entering the name of your school and club at the top of the form. This establishes the context for your meeting minutes.
3. Fill in the meeting date, time, and location. Ensure accuracy as this information is crucial for record-keeping.
4. Indicate the type of meeting by circling 'Regular', 'Special', or 'Other'. This helps categorize the meeting appropriately.
5. Document who called the meeting to order and confirm that previous minutes were read and approved, including dates for clarity.
6. Record attendance by filling in the number of members present and absent. Attach a separate list if necessary.
7. List any approved purchase orders along with details such as vendor name, amount, and purpose of expenditure. Include motions and vote counts for transparency.
8. Repeat step 7 for invoices submitted for payment, ensuring all relevant details are captured accurately.
9. Document any other motions made during the meeting, along with their respective vote counts.
10. Complete sections on communication, reports, old business, new business, unfinished business, and announcements as they arise during discussions.
11. Finally, ensure that both the ASB Secretary and Club Advisor sign and date the document before forwarding it to official records.

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