Sole source letter 2026

1. Click ‘Get Form’ to open the sole source letter in the editor.
2. Begin by entering your name and title in the 'Requester Name and Title' field. Ensure that you can defend this justification.
3. Fill in your department and requisition number to provide context for your request.
4. In the 'Requested Single/Sole Source Supplier' section, input the company name, contact name, address, city, state, zip code, and phone number.
5. Indicate whether the recommended company is the manufacturer by selecting 'Yes' or 'No'.
6. Describe the product or service needed in detail, including brand, model, and part numbers if applicable.
7. Specify your delivery schedule or timeframe for when work should be performed.
8. Provide an estimated cost for the items or services requested.
9. In the 'Single / Sole Source Rationale' section, clearly explain why this supplier is uniquely qualified to meet your needs.
10. Complete any necessary checklists regarding proprietary items or technical risks associated with other contractors.
11. Finally, acknowledge understanding of university requirements by signing and dating at the bottom of the form.

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