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01. Edit your sole source letter online
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How to use or fill out sole source letter with our platform
- Click ‘Get Form’ to open the sole source letter in the editor.
- Begin by entering your name and title in the 'Requester Name and Title' field. Ensure that you can defend this justification.
- Fill in your department and requisition number to provide context for your request.
- In the 'Requested Single/Sole Source Supplier' section, input the company name, contact name, address, city, state, zip code, and phone number.
- Indicate whether the recommended company is the manufacturer by selecting 'Yes' or 'No'.
- Describe the product or service needed in detail, including brand, model, and part numbers if applicable.
- Specify your delivery schedule or timeframe for when work should be performed.
- Provide an estimated cost for the items or services requested.
- In the 'Single / Sole Source Rationale' section, clearly explain why this supplier is uniquely qualified to meet your needs.
- Complete any necessary checklists regarding proprietary items or technical risks associated with other contractors.
- Finally, acknowledge understanding of university requirements by signing and dating at the bottom of the form.
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