Sole source letter 2025

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The document is a Single/Sole Source Justification form from Stanford University, required for requisitions over $25,000 when competitive bids are not solicited. It outlines the necessary information to justify selecting a single supplier, including details about the requester, the supplier, and the product or service needed. The form emphasizes the need for a clear rationale explaining why only one company can fulfill the requirements, addressing factors like proprietary items, compatibility with existing hardware, and technical risks.

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What is the meaning of sole source?

Definition. A sole source purchase means that only one supplier (source), to the best of the requesters knowledge and belief, based upon thorough research, (i.e. conducting a market survey), is capable of delivering the required product or service.

What does sole source mean?

A sole source purchase means that only one supplier (source), to the best of the requesters knowledge and belief, based upon thorough research, (i.e. conducting a market survey), is capable of delivering the required product or service.

What is an example of a sole source?

 Example: A pharmaceutical drug, which is under a multiple year patent and is only sold directly by the manufacturer.

How do you write a good sole source justification?

Preparing the Sole or Single Source Justification The justification should: Be prepared by someone familiar enough with the requirements to provide the necessary information. Include the signature and title of the preparer. The author should be prepared to substantiate any facts if an audit occurs.

What is solesource?

In the domain of government contracting, the concept of sole source procurement stands as a notable exception to the standard competitive bidding process. Sole source contracts are awarded directly to a single supplier without the competitive tendering process typically required for government contracts.

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What is a letter of sole source?

A sole-source letter documents the rationale and justification for using a sole-source contract, including the circumstances that lead to the absence of competition, and is an essential record in the procurement process to ensure transparency and accountability.

What is an example of sole sourcing?

Sole sourcing is essential for obtaining specialized goods or services that are not available through competitive bidding. For example, in construction, certain materials like specialized concrete mixes or unique structural components may only be produced by a limited number of suppliers.

When to use sole source?

Sole Source Purchasing Equipment for which there is no comparable competitive product. A component or replacement part for which there is no commercially available substitute, and which can be obtained only from the manufacturer and/or a manufacturers distributor.