Sole source template 2025

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The document is a Single/Sole Source Justification form from Stanford University, required for requisitions over $25,000 when competitive bids are not solicited. It outlines the necessary information to justify selecting a single supplier, including details about the requester, the supplier, and the product or service needed. The form emphasizes the need for a clear rationale explaining why only one company can fulfill the requirements, addressing factors like proprietary items, compatibility with existing hardware, and technical risks associated with other contractors.

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Is sole source format a contract format?

Most contracts are competitive, but sometimes there are exceptions to this rule. Sole-source contracts are a kind of contract that can be issued without a competitive bidding process. This usually happens in situations where only a single business can fulfill the requirements of a contract.

What qualifies as a sole source?

A sole source purchase is one where there is only one vendor capable of providing an item or service, and therefore it is not possible to obtain competitive bids.

What is an example of a single source?

Single Source Purchase Justification Past experience with a particular issue and this vendor has the historical knowledge or was the original installer. Experience with similar projects at other agencies or at other levels of government. Demonstrated expertise.

What is a standard sole source?

Definition: Sole source procurement is one in which only one supplier can provide the commodity, technology and/or perform the services required. Every order, not on State Contract, that cannot be competitively bid, and is over $2500, must be documented as a sole source.

What is sole source documentation?

Sole source purchase requests will be considered when no alternative exists for the item(s) or service(s) required and the identified source can be documented as the only source available. The determination is based on the unique qualifications or specifications of the purchase such that no other source exists.

How to write a sole source document?

Preparing the Sole or Single Source Justification The justification should: Be prepared by someone familiar enough with the requirements to provide the necessary information. Include the signature and title of the preparer. The author should be prepared to substantiate any facts if an audit occurs.

How do you write a sole source letter?

RE: Sole Source Vendor To whom it may concern: This letter is to confirm that the (PRODUCT NAME) is a sole source product, manufactured, sold and distributed exclusively by (COMPANY NAME). No division of (COMPANY NAME), nor any other company, makes a similar or competing product.

Sole source template 2025

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