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Statewide Payee Registration for 2025

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The document provides instructions for the Statewide Payee Registration form required by the Washington State Department of Labor and Industries. It outlines the necessary steps for individuals or businesses to register as payees, including providing legal names, taxpayer identification numbers (SSN or EIN), contact information, and payment preferences (direct deposit or check). The document emphasizes the importance of accuracy and completeness in filling out the form to ensure prompt payment and includes a section for submitting a W-9 form for tax purposes.

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What is the difference between a vendor and a payee?

Vendors typically have a contractual agreement or a business relationship with the payer, where they provide goods or services in exchange for payment. Payees, on the other hand, may or may not have a formal agreement with the payer.

What is a statewide vendor number in Washington state?

SWV numbers are connected to an individuals Social Security Number (SSN). If you have a facility SWV number, you are able to add a suffix and receive and individual award using your facility SVW number.

What is a vendor payee?

Vendor/payee registration form Download the form in PDF, print and complete it manually. Sign with a pen (a wet signature). We are unable to accept stamped, inserted, or electronic signatures via this method. Submit the form by one of these options: Scan to PDF format and email to: payeeforms@ofm.wa.gov.

What does it mean to be registered as a vendor?

Yes, its more admin and compliance, but registering as a vendor means you pay less VAT overall as a business by claiming Input VAT you would not otherwise be entitled to as a non-vendor. Being a registered vendor enhances your credibility when doing business with others.

What is vendor payee?

Vendor Payee. A Vendor Payee can only be established for Organizations. A Vendor Payee may be a payee for many vendor Service Approvals but can only have one account for all vendor payments. A Vendor Payee can have a payment method of either Direct Deposit or Debit Card.

What is an example of a vendor payment?

The vendor sends an invoice with details like amount and due date. The business verifies the invoice matches the order and is accurate. Once approved, the business sends a payment through a method agreed upon beforehand, like bank transfer or e-wallet. Finally, the vendor may provide a receipt as proof of payment.

Is payee the supplier?

Suppliers are typically companies, corporations, or independent contractors. Individual Payees (previously known as non-suppliers) are not providing goods or services to the University, but must be compensated for something else. Individual Payees can be: research participants.

How to become a vendor for the state of Washington?

New to the vendor registration system? Click the Register Now link to begin the registration process. Already registered? Enter in your email address and password to login. Are you a Government organization? A listing of current open solicitations can be found at the Public Bid Calendar. Search for other businesses.

How do I register as a vendor in Washington state?

Where can I find the statewide vendor (SWV) number? The safest option is to ask your financial office for your SWV, especially if you are part of a larger organization where your payment could get lost.

Statewide Payee Registration for 2025

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