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Utility tailboard safety meeting form

Tailboard meeting 2025

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The document outlines the SaskPower Tailboard Form, which is used for safety documentation during job meetings. It includes sections for meeting details, job information, worker presence, identified hazards, required safety barriers, and an emergency plan with contact numbers. The form emphasizes the importance of noting any changes in conditions that may affect safety.

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Click ‘Get Form’ to open the tailboard meeting document in the editor.
Begin by entering the 'Meeting Date' at the top of the form. This sets the context for your discussion.
Fill in the 'Person in Charge' field with the name of the individual overseeing the meeting, ensuring accountability.
Specify the 'Location' where the job is taking place, which helps in identifying potential site-specific hazards.
Input the 'Job #' and 'Job being Performed' fields to clarify what task is being discussed during this tailboard meeting.
In the 'Worker Present' section, list all workers attending and have them initial next to their names for attendance verification.
Discuss and document any identified hazards associated with job steps, ensuring that all workers are aware of potential risks.
Outline required barriers and emergency plans, including exact locations for emergency response and relevant emergency numbers.
Conclude by having the Person in Charge sign and date at the bottom of the form, confirming that all information is accurate and acknowledged.

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Got questions?

We have answers to the most popular questions from our customers. If you can't find an answer to your question, please contact us.

Why is it called a tailboard meeting?

Tailgate (or Toolbox) talks are short informational meetings held with employees to discuss a worksite related safety topic. The term tailgate meetings comes from the practice of meeting around the tailgate of a pickup truck on site.

What should a tailgate meeting include?

Tailgate or Toolbox meetings must address the specific hazards and safe work practices for the work tasks that employees are actually performing.

Which topic is usually discussed during a tailgate safety session?

There are two main types of safety meetings: Formal meetings. These are the big, planned-in-advance meetings. Theyre usually monthly or quarterly. Informal or tailgate meetings. These are quick, 5to-10-minute chats before a job starts. These focus on specific safety issues for that days work.

What is a tailboard meeting?

Use real-life examples, diagrams, videos, and anything else that can help make your point. Encourage crew participation by inviting discussion, asking questions, and encouraging employees to share personal experiences. Keep a record of each meeting. Follow up on any questions or actions raised by your staff.

How long is a typical tailgate meeting?

Use T2 Tailgate Talks as guides to help you conduct 10-15 minute tailgate training sessions for your crew. A tailgate talk is a short informational meeting held with employees to discuss a worksite related safety topic.