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Ifta irp individual trip report

Ifta trip sheets pdf 2026

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The document is an IFTA/IRP Individual Trip Report form designed for companies to report mileage and fuel information for each trip. It includes sections for company details, trip origin and destination, odometer readings, fuel type, routes used, and jurisdictional information. The form emphasizes the importance of keeping completed reports for record-keeping and audit purposes.

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Click ‘Get Form’ to open the IFTA Trip Sheets PDF in the editor.
Begin by entering your Company Name, Address, Phone, Fax, and Email at the top of the form. This information is essential for identification.
In the 'IFTA / IRP Individual Trip Report' section, fill in the Driver Associate Name and Vehicle Identification Number (last 6 digits).
Record your trip details: Start with the Trip ORIGIN city and jurisdiction, followed by the Beginning Trip Odometer reading.
Select your Fuel Type from Gasoline, Diesel, or Propane. Then enter the Date of your trip.
List all cities and routes traveled in the City & Routes Used section along with their corresponding Jurisdictions.
Complete the End of Trip Odometer reading and calculate Total Trip Miles by adding up all miles traveled.
Document fuel stops by entering Vendor details, Date of Stop, Fuel Invoice Number, and Gallons Purchased.
Finally, ensure all fields are filled accurately before saving or exporting your completed form for record keeping.

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We have answers to the most popular questions from our customers. If you can't find an answer to your question, please contact us.

How to keep track of mileage for IFTA?

This is as easy as it sounds. Keep a notebook and pen handy, and write down your odometer miles every time you cross a state line or refuel. Some may choose to record their miles every time they stop, and some say this is the best way to record it, especially for audit situations since it can indicate actual miles.

How do I export my IFTA report from my Garmin GPS?

To Export Your Jurisdiction Summaries or Trip Reports to View on Your Computer: Touch Tools or Apps. Touch IFTA Logging. Touch Jurisdiction Summary or Trip Reports. Touch the menu button (three horizontal lines) Touch Export. Touch OK.

What is required for IFTA reporting?

Information Required for IFTA Reporting IFTA details - Country, base jurisdiction, and the IFTA Account Number need to be submitted. Vehicle Data - Details about the vehicle, such as the truck/unit number, gross vehicle type, fleet name, fleet number, make, and model may need to be provided.

What are the requirements for IFTA DOT?

To be qualified, a motor vehicle must travel in at least two IFTA jurisdictions. Additionally, it must weigh over 26,000 pounds, or have three or more axles on the power unit. Or (less applicable to truck companies) be a bus that can carry at least 20 passengers.

How do I download IFTA reports?

To download the report, click the three dots in the top right corner and choose either Export as PDF or Export as CSV. Note: There may be instances of incomplete data if IFTA reports are pulled immediately after the end of the month.

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How to keep track of IFTA?

Tracking miles for IFTA Use IFTA compatible trucking software. Your ELD (Electronic Logging Device). Keep a notebook and write the odometer when you cross state lines. Use routing software that tracks state miles. Use a GPS or other device that records state by state miles per quarter. Other methods.

What is a good MPG for IFTA?

For IFTA (International Fuel Tax Agreement) reporting, a good miles-per-gallon (MPG) for commercial trucks is typically 6 to 8 MPG. This range depends on factors such as truck weight, driving habits, road conditions, and engine efficiency.

Where can I find IFTA reports?

View IFTA Reports On the Motive Fleet Dashboard, click on Fuel in the left-hand side menu. Click on the IFTA summary tab. Filter the report through filters of Date, Jurisdiction, Fuel Type, and IFTA Vehicles. Click on the Trip Reports tab to view a more detailed view of individual trips.