Alief Independent School District Cash Advance for Travel - Alief ISD 2025

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The document is a Cash Advance for Travel Request Form used by the Alief Independent School District. It requires details such as the payee's name, department, conference information, estimated travel expenses, and signatures from both the requisitioner and supervisor. The form outlines the responsibilities of the payee regarding accounting for the cash advance and filing receipts within ten days of returning from travel.

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Click ‘Get Form’ to open it in the editor.
Begin by entering your Payee Name in the designated field at the top of the form.
Fill in the Date field with the current date to ensure proper documentation.
Specify your Campus/Department, ensuring that it accurately reflects your affiliation within the district.
Provide details about the Conference/Meeting Name, including its Dates and Location, to clarify the purpose of your travel.
Enter the Budget Code for Travel, which is essential for financial tracking and approval processes.
Estimate your Travel Expenses by filling in each category: Hotel Expenses, Meal Costs, Mileage Expense, Registration Fees, Tolls, Parking, and any Other expenses. Ensure that you calculate a Total Expenses amount at the end.
Review the acknowledgment statement regarding adherence to District policy and ensure you understand your responsibilities regarding receipts and accounting.
Finally, sign as Requisitioner and have your Supervisor sign as well before submitting the form.

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What is a cash advance for travel?

A Travel Cash Advance (Cash Advance) is the payment of funds to an individual to be used in the future during an authorized trip, project, or event.

How do travel advances work?

Travel advances are granted when the traveler does not qualify for, or does not yet have, a Travel and Entertainment card. Travel advances will be allowed for group travel meal expenses or foreign per diem (lodging and meals and incidental expenses), unless an exception is granted for other expenses.

What is a travel cash advance?

Travel cash advances are intended to cover ground transportation, lodging, meals, incidentals, and other expenses directly related to the travel activity.

What is a cash advance and how does it work?

DEFINITION: A travel advance is money given to staff or volunteers before a trip to cover expected business expenses, later reconciled with actual receipts. A travel advance is a pre-approved sum of money provided to an employee or volunteer before they undertake official travel for a nonprofits business purposes.

What is the new policy of Alief ISD?

A new state law (House Bill 1481) goes into effect for the 20252026 school year, banning student use of personal communication devices during the school day and on school property. Were committed to maintaining a focused, distraction-free learning environment. Thank you for your partnership!

Alief Independent School District Cash Advance for Travel - Alief ISD 2025

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