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Truck driver trip report template

Truck dispatch spreadsheet template 2025

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The document is a Dispatch and Trip Report form used for the Interstate Fuel and Mileage Reporting System. It requires drivers to record details about their trips, including vehicle information, fuel purchases, mileage, and routes taken. The form emphasizes the importance of accurate record-keeping to avoid fines and includes instructions for completing the report and attaching necessary receipts.

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Click ‘Get Form’ to open the truck dispatch spreadsheet template in the editor.
Begin by filling in the 'Company Name' and 'Address' at the top of the form. This information is crucial for identifying your business.
Next, enter the 'Tractor/Truck/Bus Unit No.' and 'Trailer No.' along with the 'Fleet No.' to ensure accurate tracking of your vehicles.
In the 'Dispatch' section, specify the fuel type used (Diesel, Gas, L.P.G.) and any special instructions relevant to this trip.
Fill out the driver’s details including name, origin, destination(s), and dates of travel. Ensure all fields are completed for compliance.
Record odometer readings and mileage in both non-toll and toll categories as you complete your trip. This data is essential for reporting purposes.
Finally, attach all original fuel and toll receipts as instructed, ensuring they are stapled securely to avoid loss.

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