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The document provides important information regarding Form 1096, which is used to transmit various IRS information returns. It emphasizes that downloaded copies of the form are not scannable and should not be filed, as penalties may apply. The document outlines filing deadlines, instructions for electronic filing, and where to send the completed forms based on the filer's location. It also details how to correctly fill out the form and includes guidance on submitting corrected returns.

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What is Form 1096 used for?

Form 1096 is a cover sheet required when filing specific information returns by paper with the IRS. It provides a summary of the total number of forms submitted and the tax amounts reported. You must include Form 1096 when submitting paper copies of the following forms:

1097, 1098, 1099, 3921, 3922, 5498, and W-2G.

However, Form 1096 is not required for electronic filings.

Who must file Form 1096?

Any business, organization, or individual submitting paper copies of the abovementioned forms must include Form 1096.

How do I fill out Form 1096 online?

You can complete, edit, and sign your Form 211 online quickly and easily. Click the "Get Form" button right here to begin.

When is the deadline for filing Form 1096?

The deadlinedue for filing depends on the type of form you are submitting. For Forms 1097, 1098, 1099, 3921, 3922, or W-2G:

Paper filing deadline: February 28
Electronic filing deadline: March 31 (no Form 1096 required)

Can Form 1096 be filed electronically?

Form 1096 is only required for paper filings. If you file electronically, you do not need to submit Form 1096. Instead, e-file information returns through the IRS Filing Information Returns Electronically (FIRE) system or the Information Returns Intake System (IRIS) for Forms 1099.

2023 form 1096

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Where do I mail Form 1096?

The mailing address varies depending on your state and the type of form you're submitting. The IRS outlines specific addresses in the General Instructions for Certain Information Returns. To find the correct address, refer to the official IRS instructions for your form.

How many Forms 1096 do I need to submit?

You are required to submit a separate Form 1096 for each type of form you file. For example, if you are filing 50 Forms 1099-MISC, you must file one corresponding Form 1096. Important: Do not mix different types of forms on the same 1096.

What information is required on Form 1096?

You are required to provide the following information:

Your name, address, and contact details
Employer Identification Number (EIN) or Social Security Number (SSN)
The total number of forms being submitted
The total federal income tax withheld (if applicable)
The total amount reported across all attached forms

What happens if I file Form 1096 late?

The IRS may impose penalties for various issues related to information returns, such as filing late (including Form 1096), failing to file required forms (like 1099 or W-2G), or providing incorrect details (e.g., an incorrect SSN or EIN). The penalty amount depends on how late the forms are submitted or the nature of the error.

Can I correct a mistake on a previously filed Form 1096?

Yes, but corrections should be made directly on the original forms (e.g., 1099, 1098) rather than on Form 1096. If you need to fix an error, file a corrected version of the specific form, such as the 1099-MISC, and submit it along with a new Form 1096. Be sure to mark the individual forms as "Corrected" to indicate the changes.