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U.S. companies that paid contractors for work in the past year may need to file Form 1096. They only need to do so if theyre submitting their tax returns to the IRS through the mail rather than electronically.
Use Form 1096 to transmit paper Forms 1097, 1098, 1099, 3921, 3922, 5498, and W-2G to the Internal Revenue Service. Do not use this form to transmit electronically. For electronic submissions, see Publication 1220, Specifications for Filing Forms 1097, 1098, 1099, 3921, 3922, 5498, 8935, and W-2G ElectronicallyPDF.
How to complete Form 1096 Step 1: Fill in your business information. Step 2: Fill in your personal details. Step 3: Enter your EIN in Box 1. Step 4: Enter the number of forms in Box 3. Step 5: Calculate your withheld federal income tax in Box 4. Step 6: Indicate which return youre submitting in Box 6.
Form 1096 is only used when filing 250 or fewer information returns. Any amount above that should be submitted electronically, and a 1096 form is not required.
If you file Forms 1099-NEC on paper you must submit them with Form 1096, Annual Summary and Transmittal of U.S. Information Returns.
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Use Form 1096 to transmit paper Forms 1097, 1098, 1099, 3921, 3922, 5498, and W-2G to the Internal Revenue Service. Do not use this form to transmit electronically.
What happens if you dont submit Form 1096? If you file by mail and dont file Form 1096, you will need to pay a late filing penalty of $50 per form. If, after 30 days, you still havent filed, this increases to $110 per form. After August 1, the penalty is $260 per form.
1096 tax forms cant be downloaded from the IRS website, because they have to be in a scannable format and contain fields that the IRS uses to track compliance with entity and payee form submissions. Additionally, 1096 tax forms are only available for paper submissions and not an electronic tax return.

1096 form 2021 pdf