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Form W-3 is a tax form used by employers to report combined employee income to the Internal Revenue Service (IRS) and the Social Security Administration. Employers who send out more than one Form W-2 to employees must complete and send this form to summarize their total salary payment and withholding amounts.
Type all entries using black ink and, if possible, in a 12-point Courier font. Entries are read by machine. Handwritten, script, or italicized fonts and entries made in other than black ink cant be read.
What is a W-3 form? Technical answer: Form W-3 is used to total up all parts of Form W-2. Both forms are filed together and sent to Social Security Administration (SSA) every year. Form W-3 is also known as Transmittal of Wage and Tax Statements.
Employers need to file Form W-3 each year to report employee wages and tax withholdings to the Social Security Administration. While an employee W-2 form shows that information for just one employee, the W-3 form combines the numbers for all of your employees in one place.
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Employees are required to complete Form W-2 while employers are responsible for completing Form W-3. Employers must file both W-2 and W-3 forms with the Social Security Administration by January 31 of every year.
The SSA approved options for each form are as follows: W-3 SSA Copy A can be printed on blank paper with a laser printer or on pre-printed forms. W-2 SSA Copy A can be printed on blank paper with a laser printer or on pre-printed forms.
To print W-3 forms Complete the information on the Print Form W-2 window. In the Form option area, be sure to check the Form W3 check box. Click the Print button. The Form W3 Information window appears.
To order official IRS information returns such as Forms W-2 and W-3, which include a scannable Copy A for filing, go to IRS Online Ordering for Information Returns and Employer Returns page, or visit .irs.gov/orderforms and click on Employer and Information returns.
A W-3 form, also called the Transmittal of Wage and Tax Statements form, is a summary of all of a business employee wages and contributions for the previous tax year. This form is sent to the Social Security Administration(SSA) for proper filing.

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