FIT AND PROPER DECLARATION AND CONSENT 2025

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The document outlines the 'Fit and Proper Declaration and Consent' required for applicants seeking heavy entry certification as inspecting organizations. It includes declarations regarding the applicant's fitness, disclosure of any criminal or professional issues, and consent for information sharing with Waka Kotahi NZ Transport Agency and NZ Police. The document emphasizes the importance of transparency in the applicant's history and suitability for operating as an inspecting organization, while also detailing privacy rights under the Privacy Act 2020.
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  1. Click ‘Get Form’ to open it in the editor.
  2. Begin by entering the 'Name of applicant' and 'Type of application' at the top of the form. Ensure that these details are accurate as they are crucial for identification.
  3. In the 'DECLARATION' section, carefully read each statement regarding the applicant's fitness and propriety. Check the boxes or provide necessary disclosures as required.
  4. Fill in any relevant information about past convictions, charges, or investigations in the designated fields. Transparency is key here.
  5. Complete the consent section by signing and providing your name, role, and New Zealand driver licence number. Ensure a witness also signs where indicated.
  6. Review all entered information for accuracy before submitting. Utilize our platform’s features to save your progress if needed.

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It is commonly accepted that in order to be fit and proper a person must show integrity, reliability and honesty, as these are the characteristics which could affect the relationship between a lawyer and a client or a lawyer and the public.
It also means that the person is of good character, has the qualifications, competence, skills and experience necessary for their role, is able by reason of their health, after reasonable adjustments are made, to perform properly the tasks of the office or position for which they were appointed, and has not been
A good declaration is specific and detailed, focusing on the facts of the situation or event. Avoid general statements or opinions and instead provide concrete details and evidence to support your statement. Use specific dates, times, and locations to make your statement more credible.
A declaration of consent is a written agreement that covers a wide range of issues and situations. But generally speaking, there is always one party giving permission to another party to perform a particular action. Among other things, the consent form involves: Identifiable descriptions of all parties.
In determining the honesty, integrity and reputation of the applicant/key person, the Financial Regulator may consider among other things, whether the applicant/key person has been convicted, on indictment, of dishonesty, fraud, money laundering, theft or financial crime within the last 10 years.

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In signing a declaration like the one below you are confirming that you will ensure that. funds are used for charitable purposes and also disclosing certain information about. your past that may impact on whether or not you are indeed a fit and proper person.

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