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Click ‘Get Form’ to open the Virginia New Hire Reporting form in the editor.
Begin by entering the employee's full name in the designated field. Ensure that you provide accurate spelling to avoid processing delays.
Next, fill in the employee's Social Security Number (SSN). This is a critical piece of information required for reporting.
In the following section, input the hire date. Remember, reports must be submitted within 20 days of this date.
Complete the employer's information, including your business name and address. Double-check for accuracy to ensure proper communication.
Finally, review all entered information for completeness and correctness before submitting your form through our platform.

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Can I sign my dennis woodard vec with my phone?

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Do rehires need to fill out new hire paperwork?

We generally recommend that the employee fill out the paperwork again. Keep in mind that there may be documents signed that expressly end when employment is terminated. It is also best to re-issue employment offers so that the rehire is properly documented.

How do I hire an employee in Virginia?

Required Employment Forms in Virginia Signed Job Offer Letter. W2 Tax Form. I-9 Form and Supporting Documents. Direct Deposit Authorization Form (Template) Federal W-4 Form. VA-4 Employees Withholding Exemption Certificate. Virginia New Hire Reporting Form. Employee Personal Data Form (Template)

What is the fine per employee if an employer does not report the new hire to the Florida New Hire Reporting Center?

If there is a conspiracy between the employer and employee not to report, that penalty may not exceed $500 per newly hired employee.

va new hire form

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What do I need to hire an employee in Virginia?

Required Employment Forms in Virginia Signed Job Offer Letter. W2 Tax Form. I-9 Form and Supporting Documents. Direct Deposit Authorization Form (Template) Federal W-4 Form. VA-4 Employees Withholding Exemption Certificate. Virginia New Hire Reporting Form. Employee Personal Data Form (Template)

Do you have to report new hires in Virginia?

653a, requires all Virginia employers to report all newly hired or rehired employees to the state directory. The Virginia New Hire Reporting Center offers multiple ways to file these reports including electronic and non-electronic means.

What forms do new employees need to fill out in Virginia?

Prior to your first day: Form I-9, Employment Eligibility Verification (PDF) Form W-4, Employees Withholding Allowance Certificate (PDF). Form VA-4, Employees Virginia Income Tax Withholding Exemption Certificate. Employee Direct Deposit Authorization (PDF) or the EPPI Card Application (PDF)

How do I contact the Virginia Employment Commission?

Contact Emailvec@vec.virginia.gov. Phone(804) 786-3001. Mailing Address Virginia Employment Commission. P. O. Box 26441. Richmond, VA 23261-6441.

Who oversees the Virginia Employment Commission?

Dennis Woodard | Virginia Employment Commission.

Virginia new hire reporting 2026