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What should the dental record contain? First and foremost, the information contained in the patient chart should be clinical, covering all basic patient information, medical history, and interactions with your practice as well as other oral health care professionals.
The dental record, also referred to as the patient chart, is the official office document that records all diagnostic information, clinical notes, treatment performed and patient-related communications that occur in the dental office, including instructions for home care and consent to treatment.
Locating your medical and dental records is often as simple as contacting your health care provider and asking for copies. Legally, patients are entitled to know any information contained in their own health records, and health care providers must produce copies of these records if requested.
A dental hygiene note should include: Intraoral/extraoral cancer exam. Calculus and biofilm deposits. Bleeding and inflammation. Treatment rendered during current appointment. Periodontal status (stage and grade). Other clinical findings. Patient concerns. Oral health instruction and recommendations.
Patient Record Identification data name, date of birth, phone numbers, and emergency contact information. Dental history. Clinical examination to include an accurate charting. Diagnosis. Treatment plan. Documentation of informed consent. Medical history a thorough investigation, to include a minimum of:-
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The dental record, also referred to as the patient chart, is the official office document that records all diagnostic information, clinical notes, treatment performed and patient-related communications that occur in the dental office, including instructions for home care and consent to treatment.
In general, we recommend that all dental records of adults be retained for at least seven years from the last date of treatment. However, if a dentist accepts federal insurance such as Medicare or Medicaid for the patients dental care, an action may be commenced for filing a false claim for up to ten years.
Remember to include these steps when making notes in your charts: Patients medical history reviewed, signed, and dated. Patient consent forms signed and dated. Pre- and post-operative vitals taken. Routine information such as procedure done, and all information given to the patient for pre- or post-op instructions.
Clinical dentistry often requires the viewing and evaluation of small details in teeth, intraoral and perioral tissues, restorations, and study casts. Unaided vision is often inadequate to view details needed to make treatment decisions.
During a dental exam, the dentist will check for cavities and gum disease. The dentist will also evaluate your risk of developing other oral health problems, as well as check your face, neck and mouth for abnormalities. A dental exam might also include dental X-rays (radiographs) or other diagnostic procedures.

dental patient file template