Accession form 2026

1. Click ‘Get Form’ to open the accession form in the editor.
2. Begin by entering the 'Collection Title' and 'Dates' in the designated fields. This information helps identify the records being transferred.
3. Fill in the 'Accession Number' for archival purposes, which is used by the Archives team.
4. Provide your 'Department or Office' and 'Telephone' number to ensure proper communication regarding the transfer.
5. Enter details of the 'Creator' and 'Donor / Contact Person', including their email address for follow-up inquiries.
6. In the authorization section, have the authorizing official sign and date to confirm approval for record transfer.
7. Describe the general condition of materials and their arrangement (e.g., alphabetical, chronological) in the respective fields.
8. Indicate any restrictions on access and specify how unwanted materials should be disposed of.
9. Finally, attach any inventories or box/item lists as needed before submitting your completed form.

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