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Car Rental Authorization Form

Car Rental Authorization Form 2025

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The Car Rental Authorization Form outlines the policy and procedures for employees to request approval for car rentals prior to travel. It specifies conditions under which rentals are permitted, training requirements for drivers of larger vehicles, reimbursement policies, and the approval process involving supervisors and the Purchasing Office.

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Got questions?

We have answers to the most popular questions from our customers. If you can't find an answer to your question, please contact us.

How do I remove authorization hold?

When Can You Remove an Authorization Hold? The merchant can remove an authorization hold at any time. Customers can also call their bank to dispute an authorization hold, which may lead to the bank contacting the merchant and requesting the hold be removed.

What is the authorization hold on a rental car?

At the time of rental, an authorization hold will be secured on the credit/debit card provided, to cover the estimated rental charges and any additional charges that may be incurred. These funds will not be available for your use.

What is the purpose of an authorization hold?

An authorization hold temporarily freezes a specified amount of money in a customers bank account or credit line to make sure funds are available for a purchase. However, the money is not transferred until the transaction is finalized.

How do I add a rental car to my DTS authorization?

If your itinerary reflects a need for a rental car, the Rental Car screens display. If not, select Add to Trip Add new Rental Car on the Review Reservation Selections screen. Available cars display in a list, select the least costly rental car.

What is a vehicle authorization form?

Completing this authorization form provides the important legal proof that youve given someone else permission to drive your vehicle.

Who is authorized to drive a rental car?

In car rental, an authorised driver is a person who is allowed to drive the rental vehicle. To be allowed to drive the vehicle, the driver has to be registered in the rental agreement. This means that the main renter and additional driver(s) are considered as authorised drivers.

How long does it take for authorization hold to drop?

In the case of debit cards, authorization holds can fall off the account, thus rendering the balance available again, anywhere from one to eight business days after the transaction date, depending on the banks policy. In the case of credit cards, holds may last as long as thirty days, depending on the issuing bank.

Car Rental Authorization Form 2025

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