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Hiring a contractor checklist

Check list for hiring a company or sub contractor 2025

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The document is a Subcontractor's Statement that outlines the subcontractor's compliance with Workers Compensation, Payroll Tax, and Remuneration laws in relation to a contract with a principal contractor. It includes declarations regarding insurance coverage, tax obligations, and payment of remuneration for employees involved in the contracted work. The statement serves to relieve the principal contractor from liability concerning these obligations if completed accurately.

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Versions	Form popularity	Fillable & printable
2019	4.8 Satisfied (174 Votes)
2007	4.3 Satisfied (152 Votes)
2003	4.9 Satisfied (54 Votes)

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We have answers to the most popular questions from our customers. If you can't find an answer to your question, please contact us.

What to ask before hiring a contractor?

Youll probably need two documents when tax time rolls around: a W-9 and Form 1099-NEC. Weve included links to the appropriate documents below, but you should also mosey on over to the Internal Revenue Services (IRS) website to make sure you have the latest versions.

What paperwork do I need for a subcontractor?

All subcontractors should be providing you with an IRS W9 form. This documentation lets you know the type of company the subcontractor is (corporation, LLC, sole proprietor, etc), as well as their tax identification number or Social Security number if they are an individual.

How to pay someone as a subcontractor?

Checks. Tried and true, checks are simple, relatively cheap, and theres no need to sign up for an app or money transfer service. ACH Transfers. Credit Cards. Wire Transfers. Online Payment Systems. Accounting Software and Automation. Freelancer Platforms.

How do I employ a subcontractor?

How to hire a subcontractor Research and reach out to qualified subcontractors. The first step toward hiring subcontractors is to conduct independent research on experienced subcontractors for the tasks you need them to complete. Check their licensing. Negotiate a contract. Establish accountability procedures.

Can I pay an employee as a subcontractor?

If you (or the IRS) determine that the extra work being completed meets the Independent Contractor guidelines, you can pay them as both an employee and an independent contractor. If you elect to do this, be sure to keep accurate records.

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What paperwork do I need to hire a subcontractor?

If you decide to hire independent contractors, youll need to collect the following documentation: Form W-9. Forms W-8BEN or W-8BEN-E. Form 1099-NEC. Form SS-8. Independent contractor agreement. Confidentiality agreement (NDA) Non-compete agreement. Non-solicitation agreement.