Hiring Unpaid Interns & Volunteers - Northwestern University 2026

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The document is an Unpaid Intern and Volunteer Intake Form for Northwestern University, designed to help departments assess whether individuals can qualify as unpaid interns or volunteers. It outlines the criteria for such arrangements, including age requirements, background checks, and responsibilities of both the department and the individual. The form collects essential information about the intern or volunteer and ensures compliance with university policies regarding unpaid positions.

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Click ‘Get Form’ to open the Hiring Unpaid Interns & Volunteers form in the editor.
Begin by filling out the Requestor Information section. Enter the name of the Principal Investigator (PI) or Northwestern employee overseeing the intern or volunteer, along with the department or unit where they will be donating their time.
Next, complete the Intern/Volunteer Information section. Provide details such as their name, email, phone number, and date of birth. Ensure that you check if they are a current Northwestern student and whether they hold a non-immigrant visa.
In the Arrangement Specifications section, indicate whether you are requesting this person to be an Unpaid Intern or Volunteer. Fill in the assignment duration with start and end dates.
Detail specific activities that the intern or volunteer will perform and explain how these activities will benefit them. Confirm their understanding of not receiving pay and that there is no entitlement to a paid job post-assignment.
Finally, address any questions regarding interaction with research subjects, laboratory work, or hazardous materials. Ensure all necessary approvals are obtained as required.

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We have answers to the most popular questions from our customers. If you can't find an answer to your question, please contact us.

Is an intern the same as a volunteer?

If youre supporting a cause without expectation of personal gain, youre volunteering. If youre gaining professional experience in a structured program, especially in a for-profit setting, youre an intern. There is no such thing as unpaid work outside of properly structured internships in professional settings.

Do unpaid internships look bad on a resume?

Unpaid internships have no strong impact on your resume unless its from a prestigious organization. You are better off working at your university or joining clubs. Since I had no relevant skills, I thought I should get an unpaid internship but realized that my time is valuable.

Can you hire an intern without pay?

Is It Legal to Not Pay an Intern in California? Yes, it is perfectly legal to hire an intern without any intention to compensate them for their work. However, this does not give an employer permission to use them as a source of free labor without caring about their experience.

Are unpaid interns considered volunteers?

For example, it would be okay to volunteer at a local homeless shelter, charitable food pantry, or American Red Cross. Unpaid internships, on the other hand, do not usually qualify as volunteer activity.

Is it ethical to hire unpaid interns?

The ethics of unpaid internships are subject to debate. They offer valuable experiences and networking opportunities, but they can also be seen as exploitative and contribute to socio-economic disparities.

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