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How to write a vacation request email Write a short, direct subject line. State your purpose for writing. Include the dates youre requesting. Consider mentioning why youre taking time off. Discuss how youre preparing for time off. Remain available for questions. Select dates with as much advance notice as possible.
Because vacation time is a form of wage under California state law, you are entitled to receive unused vacation days if you quit. The payout has to come in your final paycheck. Many employers pay out for unused vacation time, or let you cash it in at certain times of the year.
PTO payout is when an employer pays an employee for unused vacation time either at the time of termination or at the end of the year.
Its best to make your request for time off in writing either through email, a formal letter, or your companys human capital management (HCM) software such as Workday. Ensure you include the dates you will be absent, the reason for your time off (if necessary), and any relevant details.
Step #1: Write a concise subject line. Step #2: State the reason for your email. Step #3: Include exact dates. Step #4: State the reason for your request (optional) Step #5: State the steps youre taking to prepare for your leave. Step #6: Express that youre open to questions. Step #7: Include a Thank you.

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If you have vacation time, you can cash it out while on the job or when you leave your job. This is sometimes called a PTO cash out. Because vacation time is a form of wage under California state law, you are entitled to receive unused vacation days if you quit. The payout has to come in your final paycheck.
(Boothby v. Atlas Mechanical (1992) 6 Cal. App. 4th 1595) And, unless otherwise stipulated by a collective bargaining agreement, upon termination of employment all earned and unused vacation must be paid to the employee at his or her final rate of pay.
There are 20 U.S. states that require companies to pay out the value of an employees unused earned paid time off (vacation time, sick leave, or both) at employment separation: California, Colorado, District of Columbia (Washington, D.C.), Illinois, Indiana, Louisiana, Maine, Maryland, Massachusetts, Minnesota, Montana

sample vacation cash out request form