Obtaining Your Medical Records - UCSF Department of Psychiatry 2026

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  1. Click ‘Get Form’ to open it in the editor.
  2. Begin by entering the patient's name and date of birth in the designated fields. This information is crucial for identifying the correct medical records.
  3. Indicate your relationship to the patient by checking the appropriate box, such as 'Patient', 'Parent of the minor patient', or 'Guardian'.
  4. Select the type of access you are requesting. You can choose between supervised inspection or copies of specific documents like discharge summaries or progress notes.
  5. If requesting copies, specify which documents you need and their corresponding dates. Use the text fields provided for clarity.
  6. Fill out your contact information, including your name, phone number, and address. Ensure this is accurate for any follow-up communication.
  7. Sign and date the form at the bottom before submitting it. Remember to include any required documentation if you are a guardian or conservator.

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You may be able to request your record through your providers patient portal. You may have to fill out a form called a health or medical record release form, or request for accesssend an email, or mail or fax a letter to your provider.
If your provider has a designated medical records department, contact them directly. Provide any reference numbers, confirmations, or details you received when submitting your request. It will help your provider quickly locate your file.
Call your primary care doctor and ask them for your medical records. Medical records are maintained by doctors offices.
You also may arrange to pick up your medical records in person at any of our Medical Records locations. Our office hours are 8 a.m. to 4:30 p.m., Monday to Friday. To make an appointment to review your medical records in our Medical Records office, call (415) 353-2221 during our office hours.
Matthew W. Dr. State has been the chair of the UCSF Department of Psychiatry and Behavioral Sciences and director of the Langley Porter Psychiatric Institute since 2013.