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Does NC require new hire reporting?

Federal and state law requires employers to report newly hired and re-hired employees in North Carolina to the North Carolina New Hire Directory. Please use this site for information about reporting new hires, including reporting online and other reporting options!

Do I have to report new hires to the IRS?

Ask each new employee to complete and sign a W-4, Employees Withholding Allowance Certificate. Keep the form on file and send a copy to the IRS only if directed to do so in a written notice. Record each new employees name and SSN. Youre required to report any new employee to a designated state new hire registry.

What paperwork do new hires need to fill out?

North Carolina does not require employees to give notice before resignation. However, providing a two-week notice period is considered a professional courtesy and can help ensure a smoother transition.

What forms do new employees need to fill out in NC?

Come in or send the following completed forms to your Division or Facility HR Office: Emergency Contact. Direct Deposit Authorization with a voided check. Direct Deposit Form. W-4. Federal IRS Forms and Publications (IRS) NC-4 or NC-4 EZ. Education/Credential Verification Form. Prior Creditable State Service Verification Form.

Is new hire reporting mandatory in all states?

California. All employers must report new hires, rehires, and contractors being paid over $600 within 20 days via Form W-4 or state equivalent form.

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