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Sole source justification letter example

Sole Source Justification Form.pdf 2026

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The document is a Sole Source Justification Form used to request the waiver of competitive procurement for a specific vendor. It outlines the reasons for selecting a sole source vendor, including the uniqueness of the equipment or service and the absence of alternative suppliers. The form requires signatures from relevant authorities to validate the justification.

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Click ‘Get Form’ to open the Sole Source Justification Form in the editor.
Begin by entering the date at the top of the form. This is essential for record-keeping.
Fill in the Requisition #, School or Department name, and your contact information including phone number.
Input the Vendor Name and Cost associated with the procurement.
In the Sole Source Justification section, check all applicable entries that justify why this vendor is the only option available.
Attach any supporting documentation that reinforces your justification for sole sourcing.
Ensure all required signatures are obtained from relevant authorities, including the School Principal/Department Head, Assistant Superintendent, and Superintendent.
Finally, have the Procurement Manager sign off on the document to confirm that no other vendor is practicably available.

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