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This video tutorial demonstrates how to reduce the size of an Excel file without deleting any data. The first step is to compress the picture size by selecting the picture, going to picture format, then compressing under adjust. Various options are provided for compressing the picture format based on different needs. An alternative method to always have compressed pictures is to go to file, click on more, then options, and advanced. Scroll down to image size and quality where you can ensure that editing data is discarded and image files are not compressed. This allows for reducing the PPI to make the image smaller.