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Your calendar should be used solely for time and day specific things, such as meetings and deadlines for tasks. Including every miniscule task in your calendar can make it cluttered and unorganized. Instead, use a task management or note taking program for these mundane tasks.
A work calendar defines the working and nonworking times for an organization. It specifies the work hours for each work day, the work days for each week, and any exceptions, such as holidays.
The organization calendar is used to record once-off and recurring activities for the organization. Activities can be scheduled from an organization calendar by an administrator. Organization activities cannot be related to a concern or a case.
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Key Points Identify the time you have available. Block in the essential tasks you must carry out to succeed in your job. Schedule high-priority urgent tasks and vital housekeeping activities. Block in appropriate contingency time to handle unpredictable events and interruptions.
Increases productivity and communication at work. Your calendar should be shared with your team because it simplifies the planning process and makes scheduling sessions easier even when you are away. For example, if you neglect a duty youve made to a customer, its not just inconvenient.

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