Architect/Contract Administrator's Instruction (.pdf) - RIBA Contracts 2026

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  1. Click ‘Get Form’ to open the Architect/Contract Administrator's Instruction in our editor.
  2. Begin by filling in the 'Issued by' and 'Customer' sections with the relevant names and addresses. This ensures that all parties are clearly identified.
  3. Enter the 'Job reference' and 'Instruction no' to maintain proper documentation and tracking of instructions issued under the contract.
  4. In the 'Contractor' section, provide the contractor's name and address. This is crucial for directing communications effectively.
  5. Fill in the 'Issue date' to document when this instruction is being issued, which is important for contractual timelines.
  6. Complete the cost estimation fields: specify any costs to be omitted or added as per your assessment. Ensure accuracy for financial clarity.
  7. Sign in the designated area to validate the instruction. This can be done electronically within our platform for convenience.
  8. Finally, distribute copies as needed by filling in recipient details under 'Distribution'. This ensures all relevant parties receive necessary information.

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Construction contracts generally give the contract administrator the power to issue instructions to the contractor. These instructions can be called contract administrators instructions or architects instructions (AI).
An example of this is that under the JCT form of contract, the contract administrator may be required to determine when practical completion is achieved, approve the quality of materials to be used or provide instructions if there are discrepancies in the documentation.
Role of contract administrator The contract administrator acts as the agent of the employer and equally at times the decision-maker as between the employer and contractor. Usually a contract administrator will be appointed by the employer.

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People also ask

In the FIDIC Yellow Book 2017, the Engineer is responsible for contract administration; however, where the FIDIC Silver Book is used for EPC/Turnkey projects (where the design and construction requirements are also placed onto the contractor), these functions rest with the employer itself or the Employers
Contract administration may include the tender stage and the post-construction stage. During contract administration, the architect observes conformity to the building contract documents as well as the quality of the outcome.
Before you start Have RIBA recognised Part 1, 2 and 3 qualifications* OR have an architectural qualification listed in the European Union directive EC/2005/36. + Access to the profession of architect. + At least 2 years of practical experience (which can be gained during or after your qualification, from any country)*
What does an contracts administrator do? Contracts administrators manage business contracts, including purchasing, sales, and employment contracts. They act as liaison between internal business parties and external vendors and suppliers, making sure that conditions are correctly documented and followed through.

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