Definition and Meaning
The "Shangri-La Hotel Reservation Form - OGSM" is a specific document used to secure accommodations during the 25th Malaysian Congress of Obstetrics & Gynaecology. This form is essential for participants planning to attend the event at the Shangri-La Hotel Kuala Lumpur. It serves multiple purposes: confirming new reservations, making amendments, and managing cancellations. Through this form, participants can ensure accommodations that coincide with the congress dates, facilitating a smooth and organized travel experience.
How to Use the Shangri-La Hotel Reservation Form - OGSM
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Identify the Purpose: Determine whether the form will be used for a new reservation, an amendment, or a cancellation. This distinction is crucial as it guides the completion process and ensures accurate data entry.
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Fill in Personal Details: Include your full name, contact information, and any other required personal information. This ensures the reservation is correctly attributed and allows the hotel to communicate effectively about your booking.
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Specify Room Requirements: Detail the type and number of rooms needed, including any special preferences like non-smoking or accessible rooms. This ensures your stay aligns with personal needs.
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Payment Information: Provide credit card details for guarantee purposes. This step is necessary to secure the reservation and is handled with strict confidentiality to protect your financial data.
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Submit the Form: After completing the necessary sections, submit the form via fax or mail to ensure confirmation by the specified deadline (July 13, 2017).
Steps to Complete the Shangri-La Hotel Reservation Form - OGSM
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Download or Obtain the Form: Access the form from the relevant source, ensuring it is the correct version for the 25th Malaysian Congress.
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Read the Instructions Carefully: Before filling out any sections, review all instructions to understand the information required and the submission process.
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Complete Personal and Contact Details: These fields are typically straightforward but require accuracy to prevent complications.
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Select Room Preferences and Dates: Indicate your preferred room type and the dates of stay, ensuring they correspond with the conference dates (July 27-30, 2017).
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Include Payment and Guarantee Information: Fill in the credit card section securely to reserve the room, understanding that this information is critical for finalizing the booking.
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Review for Accuracy: Double-check all information for errors or omissions, which could delay the reservation process.
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Submit via Fax or Mail: Ensure the form is sent through the specified channels by the deadline. This confirms your reservation and allows the hotel to process your request efficiently.
Key Elements of the Shangri-La Hotel Reservation Form - OGSM
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Contact Details Section: Requires personal identification information necessary for processing the reservation.
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Room Preferences: Details types of accommodation available, including room rates and any special requests like additional beds or specific room features.
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Credit Card Guarantee: A mandatory section to secure the booking; this also includes clauses related to cancellation policies and charges.
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Submission Deadline: Highlights the importance of sending the form by July 13, 2017, to avoid losing the reservation opportunity.
Legal Use of the Shangri-La Hotel Reservation Form - OGSM
The form is legally binding once signed and submitted with payment details. It represents an agreement between the individual and Shangri-La Hotel Kuala Lumpur, ensuring that the hotel reserves specified accommodations. Participants should be aware of the cancellation policies and any associated fees for amendments or cancellations to avoid unexpected charges.
Examples of Using the Shangri-La Hotel Reservation Form - OGSM
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Individual Attendees: Single participants looking to book a room for themselves would complete personal details, choose a room type, and provide a credit card guarantee.
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Group Bookings: If an organization sends multiple attendees, a collective form may include multiple rooms with various requirements, managed under a single submission to simplify logistics.
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Last-Minute Changes: Attendees needing to alter reservations close to the deadline can use the amendment sections to update room types, dates, or personal information before July 13, 2017.
Who Typically Uses the Shangri-La Hotel Reservation Form - OGSM
Professionals and attendees of the 25th Malaysian Congress of Obstetrics & Gynaecology primarily use this form. It targets conference participants, including doctors, specialists in obstetrics and gynecology, and associated healthcare professionals, ensuring they have accommodation close to the event venue for convenience and efficiency.
