Diploma Request or Reissue Form - Registrar's Office 2026

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Definition and Purpose of the Diploma Request or Reissue Form

The Diploma Request or Reissue Form from the Registrar's Office is designed to assist graduates who need a replacement for their original diploma. This form supports alumni by providing a streamlined process to request a duplicate credential, should their original be lost, damaged, or destroyed. Understanding the specific use of this form ensures compliance with institutional requirements and helps maintain the integrity of educational credentials.

How to Use the Diploma Request or Reissue Form

This form requires the applicant to fill in details such as personal identification information, graduation date, and the program from which they graduated. It is critical to complete all sections accurately to avoid any delays in processing. Once filled, the form can be submitted along with the necessary documents and payment, which covers the production and shipping costs.

Steps to Complete the Diploma Request or Reissue Form

Gather Necessary Information: Have your student ID, graduation date, and program details ready.
Fill Out Personal Information: Include your full name as it appeared on the original diploma, contact details, and current address.
Specify the Request Type: Indicate whether this is a request for a replacement diploma or an amendment to the original.
Review Financial Obligations: Ensure all financial dues to the institution are settled before submission.
Select Delivery Method: Choose between regular or express shipping.
Submit the Form: Send it to the Registrar’s Office via mail, email, or in-person delivery along with the fee.

Important Considerations for Using the Form

Payment Details: Attach a check or process an online payment as required by the institution’s guidelines. Each replacement request involves a fee that must be settled before the order is fulfilled.
Delivery Options: Understand that express shipping may incur additional costs. Decide based on your urgency and budget.
Document Verification: Ensure all data provided, particularly personal identifiers, is accurate. Incorrect data can cause delays.

Audience for the Diploma Request or Reissue Form

Alumni who have graduated from the institution but require a physical diploma copy typically use this form. It is commonly utilized by individuals needing proof of degree for employment, further education, or personal record keeping.

Key Elements of the Diploma Request or Reissue Form

Personal Identification (Full Name, Student ID): This ensures the correct verification and processing of the form.
Contact Information: Accurate contact details are crucial for communication and delivery purposes.
Payment Information: Clarification of fees and payment methods ensures smooth processing.

Legal Considerations and Use

The use of this form is governed by institutional policies and federal regulations that preserve the integrity of academic records. Providing false information or documents can result in penalties as per university codes of conduct. Understanding these legal frameworks ensures appropriate compliance.

Examples and Scenarios of Using the Form

Replacement Due to Loss: An alumna who lost her original diploma during a move can use this form to obtain a new one.
Name Change Requests: Alumni can request a diploma reissue after a legal name change, ensuring their documentation reflects their current legal identity.
Damage Repair: A graduate might use this form to replace a diploma that has sustained water damage.

Required Documents for Form Submission

Applicants need to provide proof of identity, such as a government-issued ID, and a payment receipt. Additionally, documentation supporting any special requests, like a legal name change certificate, may be necessary.

By offering a comprehensive breakdown of requirements, steps, and examples, alumni are informed and prepared, ensuring the process is as efficient as possible.

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Why are diplomas rolled up?

Diplomas were originally handwritten on paper-thin sheep skin before being rolled and tied with a ribbon. The practice ended over 100 years ago, but the tradition still holds as graduates receive rolled parchment paper to represent the diploma that will be mailed to them after the ceremony.

How do I change my name on my Columbia diploma?

Information on Your Diploma Submitting a Name Change Request form will not automatically update the name that will be listed on your diploma! If you wish to change the name on your diploma, contact our office at Diplomas@CCIS.edu or (800) 231-2391, ext. 7526.

What does it mean to reissue a diploma?

If an original diploma is lost or destroyed, it can be replaced. A diploma can be re-issued with a new legal name.

What happens if your diploma is destroyed?

Submit a request form: Many institutions have a specific form for requesting a replacement diploma. Youll need to complete this form and provide your personal information, the degree you earned, and the date awarded. 3. Pay the fee: In most cases, there will be a fee associated with ordering a replacement diploma.

Can a diploma be revoked after graduation?

Following are reason for which a college or a university can revoke your degree: Academic Misconduct. Falsification of Credentials. Ethical or Professional Misconduct.