Shift swap form 2025

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The document is a request form for employees to propose a change in their work schedule through a shift exchange. It includes sections for the employee's details, the scheduled and new shifts, signatures for approval or denial, and a note regarding overtime.

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Click ‘Get Form’ to open the shift swap form in the editor.
Begin by entering your name in the designated field at the top of the form. This identifies you as the staff member requesting the schedule change.
Next, fill in your position and department to provide context for your request.
Input today’s date in the format DD/MM/YYYY to indicate when you are making this request.
In the section labeled 'I am requesting the following change to my work schedule', enter your name again, followed by your scheduled shift details and the new shift you wish to trade, including dates.
Ensure you sign in the 'Staff Requesting Change Signature' field to validate your request.
Once submitted, wait for approval. The agreeing staff member should also sign under 'Staff Agreeing to Trade Signature' if they accept your request.
Finally, a manager will need to sign off on the request under 'Manager’s Signature' after reviewing it.

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Got questions?

We have answers to the most popular questions from our customers. If you can't find an answer to your question, please contact us.

How do I request a shift swap on when I work?

When you are on the homepage that shows your schedule. Click a day that you need to swap--must be more than 24 hours in advance. And then, scroll where it says the shift information, hit manage shift, then there should be an option to shift swap.

Can a manager deny a shift swap?

Shift swaps are simple: If Joe Smith doesnt want to work the shift that he is currently scheduled for, he can give up his shift, and another employee can pick up that shift. Then, a manager can approve or deny the swap.

How to write a shift swap request?

Request a change to your work schedule by letter: Write down your name and address. Include the date you send the letter. Add your employers name and address. Include greetings and a request for schedule change. Mention previous schedule and your new schedule. Add the reason youre asking for the change.

Can an employer deny a shift change?

185.03. RIGHT TO REQUEST CHANGES TO WORK SCHEDULE. An Employee has a right to request a preference for certain hours, times, or locations of work. An Employer may accept or decline the request, provided that the Employer notify the Employee, in writing, of the reason for any denial.

What is an example of a shift swap?

The employee might reach out to a coworker who is scheduled to work on Wednesday from 12 to 4 p.m., proposing to cover their Wednesday shift in exchange for having the coworker work their Monday shift instead. If the coworker agrees to this mutual exchange, it is referred to as a shift swap.

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Can a job fire you for not switching shifts?

If you are in the US, yes. Unless you have a legally binding and enforceable contract or CBA that expressly says otherwise, refusing to work the hours your employer wants you to work (which would include covering another shift) would be a legal termination in all 50 states.

What are the rules for shift changes?

Standard work shift change policies include rules like: Shift changes require manager approval. Shift changes must be submitted for approval at least X days in advance. Shifts can only be swapped between employees with the same job position. Shifts can only be swapped between employees with the same skill levels.

Are you allowed to swap shifts?

Yes, changing your employees shift pattern is possible, depending on the policies and procedures in place. Many companies allow employees to switch shifts with one another or to modify their current shifts to suit their needs better.