Quality inn credit card authorization form 2025

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You may assign an authorized representative to receive the card on your behalf in case you will not be around to receive the card upon delivery.
What is card authorization? Card authorization is approval from a credit or debit card issuer (usually a bank or credit union) that states the cardholder has sufficient funds or the available credit needed to cover the cost of a transaction theyre using a card to complete.
Physical credit authorization forms have many security issues: They may get lost, stolen, or mishandled by employees. Having to type data manually may lead to errors and financial discrepancies. Physical forms are not encrypted, meaning anyone can read and understand the information.
Credit card authorization forms are a best practice for merchants. While its not legally required, It is highly recommended to ensure both you and your client are aware of how charges will be processed for future transactions.
A hotel credit card authorization form is a document that allows the hotel to process a credit card that is not in possession of the guest staying at their property. For example, its common to use an authorization form when a business is paying for an employees stay or a parent is paying for a childs stay.
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The information on such a form must include: Cardholders name. Card number. Card network (Visa, Mastercard, American Express, Discover, etc.) Card expiration date. Cardholders billing zip code. Business name. Statement authorizing charges. Cardholders signature and the date they signed.
PCI DSS requirement 4.2 states that credit card information must not be captured, transmitted, or stored via email.

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