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This video demonstrates how to reduce the size of an Excel file without deleting data. Start by saving a copy of the file, then compress the picture size by selecting the picture, going to picture format, and compressing under adjust. You have different options for compressing the picture format. To always have compressed pictures, go to file, click on more, then options, advanced, and select discard editing data and don't compress image file under image size and quality. You can reduce the PPI to make the picture smaller.