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Generally, employers are required to file Forms 941 quarterly. However, some small employers (those whose annual liability for Social Security, Medicare, and withheld federal income taxes is $1,000 or less for the year) may file Form 944 annually instead of Forms 941.
Form 944 is designed so the smallest employers (those whose annual liability for social security, Medicare, and withheld federal income taxes is $1,000 or less) will file and pay these taxes only once a year instead of every quarter.
Two of these forms, 940 and 941, are related to employment taxes. Form 940 is used to report federal unemployment taxes, while Form 941 is used to report Medicare, Social Security, and federal income tax withholding.
If youre requesting a refund or abatement and youre correcting both underreported and overreported tax amounts, file one Form 944-X correcting the underreported tax amounts only and a second Form 944-X correcting the overreported tax amounts.
What if you want to file Forms 941 instead of the Form 944? You must file Form 944 if the IRS has notified you to do so, unless you contact the IRS to request, and receive written notice, to file quarterly Form 941 instead. This is true even if your employment taxes for the year will be over $1,000.
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Agricultural employers, household employers, and employers who have been explicitly requested to file Form 941 may not use Form 944. See Payroll Guide 4237 for more information on Form 944.
You will receive Form 944 instead of Form 941 if you have an annual employment tax liability of no more than $1,000 and expect to pay $5,000 or less in total employee wages for the year. Employers will list the same information on both forms.
About Form 944-X, Adjusted Employers Annual Federal Tax Return or Claim for Refund | Internal Revenue Service.

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