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This video tutorial demonstrates how to reduce the size of an Excel file without deleting any data. It is important to save a copy of the file before attempting this. The first step is to compress the picture size by selecting the picture, going to Picture Format, and choosing compress under adjust. Different options are available for compressing the picture format. An alternative method is to go to File, click on More, then Options, then Advanced, and scroll down to Image Size and Quality. Ensure that "discard editing data" is selected and do not compress image file. Adjust the PPI to make the image smaller.