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the top size best practices for software license management to help your firm work towards a better asset management process number one gather all of your software licenses and related information in a central repository this means all desktop applications and cloud subscriptions plus theyre related documents like proof of purchase maintenance contracts and fees number to prove what you have and what youre entitled to check that all purchase information and contracts are matched with their correct software so that should you be audited you can easily provide proof of purchase to vendors do not rely on your email inbox to store these its definitely not enough gather important documents in a secure central location such as an installed license management system number three track costs and spending continually breakdown your software expenditure to get a clear idea of total costs and costs per user create reports on past current and future expenditure noting the future expenditure me