Limit zip code text easily

Aug 6th, 2022
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How to Limit zip code text with DocHub

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How to limit zip code text

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hey this is ralph and in this video i want to see if we can extract the zip code from a multi-line address field in excel so i had this question a couple days ago in youtube comments from a previous mail merge video and they were asking about getting that zip code from a multi-line field so this could definitely happen sometimes if youre getting your excel data from some other database and perhaps the address field is one complete unit however its probably going to be in your best interest to break that address up into the key parts if reasonable to do so it could be tricky depending on how that data is structured with spaces and things like that so ive made myself a little demo here with a few fake addresses and i used three lines for each one to throw a little curveball at it i did put an extra four characters after one of the zip codes because the goal here is going to be to extract only the five digits of the primary zip now if you were just doing a straight old mail merge perh

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One method is to use the Text to Columns feature. This can be found under the Data tab in the ribbon. Once you have your data in the correct format, you can use the Sort feature to sort by ZIP Code. Another method is to use a formula to extract the first five digits of the ZIP Code, then sort by that column.
Answer and Explanation: There are 100,000 possible 5-digit zip codes if digits can be repeated. For each of the 5 digits of the zip code, there are 10 possible digits we can use (0, 1, 2, 3, 4, 5, 6, 7, 8, 9).
Firstly, you should format your zip code cells as Text format, please select the list of zip codes, and then click Home, and then select Text from the General drop down list, see screenshot: 2. Then, click Kutools Text Remove by Position, see screenshot: 3.
Removing extra dashes from Zip Codes Add a new column in the spreadsheet to the right of the Zip Code column. Click on the Zip Code column. Select Data --Text to Columns. Select Delimited Click Next. Check the Other checkbox; enter a dash in the box next to Other Click Next.
Include leading characters in postal codes For example, you can use zeros or dashes to display a postal code as follows: 0000000 98052 or ------- 98052.
Use the 00000 format to display a number with five digits. When you use this format, the numbers that you type and the numbers that Microsoft Excel displays are listed in the following table.
Now your nine-digit ZIPs are shortened to five-digit zip codes.Follow the steps below to shorten to five digits: Insert a new column to the right of your current zip code column. Type or copy and paste =LEFT(C2,5) , replacing C2 with your cells identifier. Drag the formula down the rest of your column.
The secret is in the way the codes are assignedthey arent just given out one to each city in numerical order. The first number in the ZIP represents a specific cluster of several states. In general, the numbers are lower to the north and east, and higher in the south and west.

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