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The best correspondence, whether positive or negative, is concise, clear, and has the most understandable message. Letters of complaint are necessary when people or situations do not meet expectations. This could be due to poor customer service, unfulfilled promises, defective items, or other undesirable situations. Writing a complaint letter requires having a feeling of needing to notify someone or seeking relief. It is important to draft the letter when emotions are heightened, but it is recommended to draft it once and then revise to identify the key points.