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The video tutorial explains how using Adobe Acrobat for filling and signing documents digitally can greatly improve efficiency in schools. In the example shown, a teacher utilizes a student declaration template to have students declare their work. Acrobat intelligently prepares forms, making the sending and signing process easy. The teacher created the document in a word processing application and converted it to a PDF using the prepare form function in Acrobat. The software scans the PDF to locate fields for filling in and collecting data, including those needing signatures. Additional form fields can be added using various buttons and options for customization.