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Notaries are often asked to perform copy certifications, an official act affirming that a photocopy is a true reproduction of an original document. This process is commonly done for contracts, letters, settlement statements, agreements, and bills of sale. While copy certifications are not complicated, some states have prohibitions or specific requirements. When presented with documents for copy certification, the first step is to ensure the document can be certified. Some documents, such as birth or marriage records, passports, and identification documents, may not be eligible. If uncertain, refer to state rules or contact the NNA hotline. The second step involves carefully comparing the original and copy to ensure they match exactly. In some cases, you may need to make the copy yourself. Make sure to examine the documents closely to ensure accuracy.
