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Notaries are often asked to perform copy certifications, an official notarial act affirming that a photocopy of an original document is a true and accurate reproduction. Copy certifications are usually done on contracts, letters, settlement statements, agreements, and bills of sale. Some states prohibit copy certifications, while others have specific requirements. Notaries must ensure that the document can be copy certified and closely compare the original to the copy to confirm they are identical. Some states prohibit copy certifications on birth, death, and marriage records, passports, and identification documents. If unsure, check state rules or call the nna hotline.
