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This video tutorial demonstrates how to reduce the file size of an Excel document without deleting any data. It is essential to save a copy of the file before making any changes. The initial file size is 1232 KB. The first step is to compress picture sizes by selecting the picture, going to picture format, and choosing compress. Various options for reducing picture quality are available, such as adjusting PPI for printing. An alternative method involves going to file, clicking on options, selecting advanced, and adjusting image size and quality settings to discard editing data and avoid compressing image files.