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In this video, you will learn how to reduce the size of an Excel file without deleting data. Make sure to save a copy of the file before proceeding. The first step is to compress picture sizes by selecting the picture, going to picture format, and selecting compress under adjust. You have various options to reduce the picture format, such as setting the PPI to 220 for printing. An alternative method is to go to file, click on more, then options, and advanced. Scroll down to image size and quality, make sure to select discard editing data and don't compress image file, then reduce the PPI to make the image smaller.