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This video tutorial demonstrates how to reduce the file size of an Excel document without deleting any data. It is advised to save a copy of the file before attempting this. The first step is to compress the picture size by selecting the picture, going to picture format, and then choosing compress. Options are available to reduce the picture format, such as setting the ppi to 220 for printing. Another method is to go to file, options, advanced, and then adjust image size and quality settings to ensure ongoing compression of pictures. This will help maintain a smaller file size without manual intervention.