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This video tutorial demonstrates how to reduce the size of an Excel file without deleting any data. The first step is to compress picture sizes by selecting the picture, going to picture format, then compressing under adjust. Different options are available for compression. An alternative method is to go to file, click on more, then options, and advanced. In image size and quality, select discard editing data and don't compress image file. This allows for consistent picture compression without manual adjustments.