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This video tutorial demonstrates how to reduce the size of an Excel file without deleting data. Start by saving a copy of the file to compare sizes. The first step is to compress picture sizes in Excel by selecting the picture, going to picture format, and then compressing under adjust. You can choose different options for compression. An alternative method is to go to file, click on more, options, advanced, and then adjust image size and quality settings. Ensure to discard editing data and choose not to compress image files to reduce file size.