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This video tutorial demonstrates how to reduce the size of an Excel file without deleting any data. The first step is to compress picture sizes by selecting the picture, going to picture format, and selecting compress under adjust. Different options are available for compression, such as setting the picture format to 220 ppi for printing. An alternative method to always have compressed pictures is to go to file, click on more, click on options, then click on advanced. Under image size and quality, select discard editing data and do not compress image file. Reduce the ppi to make the image smaller.