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This video tutorial shows how to reduce the size of an Excel file without deleting data. Start by saving a copy of the file. Compress picture size by selecting the picture, going to picture format, and compressing under adjust. Different options are available for compression. To always have compressed pictures, go to file, options, advanced, and adjust image size and quality settings. Make sure to select discard editing data and don't compress image file. You can reduce the ppi to make pictures smaller.